e-Bidding System

1. Sealed Tender based on MRS-2017 & Contractors followed the newe //provincial Government rules under the Notification NO- SOVI/CMS/KPK/1-13/2016/4264-70 Dated 08-04-2016 keeping in view the mentioned notification the contractors shall quote their rates (ONLINE) as Above/Below
2. Tender forms will be received as per the above schedule  and opening of tender will be at office of Assistant Director Chitral.
3. All the bidding will be through E-bidding system. Tender form and BOQ can be filled and downloaded by the original contractor available on the official website of LGE&RDD, DG Office (www.lgkp.gov.pk) Khyber Pakhtunkhwa after one day of publishing of NIT in newspaper.
4. The contractors are required to fill the tender form and BOQ online and submit a hard copy of the same tender to the office of Assistant Director LG & RDD Chitral. The original and duplicate copies of tendered documents clearly marked as original and duplicate in the name of concerned Nazim VC/NC and Assistant Director LG & RDD Chitral  respectively (sealed in one envelop) must be submitted to the office of Assistant Director, LG&RDD, Chitral. The tender document must reach this office up to fixed date and time as mentioned.   
5. The following documents must be attached with bids:

 (i) Enlistment and Renewal Copy in LGE&RDD Department for the Year 2018-19

            (ii) Photocopy of CNIC

            (iii) Power of Attorney (if applicable).

           (iv) Pakistan Engineering Council (PEC)

           (v) KAPPRA MOUNTHLY RENEW CERTIFICATE

6. Tender documents of bidders if found with bogus/false documents will be rejected and their registration shall stands cancelled/blacklisted in addition of forfeiture of earnest money and security amount (if any)
7. No tenders are acceptable through Fax/by hand. Sealed bids sent through registered mail/couriers service should reach up to the specified time and date, and will be opened in presence of bidders/representatives.
8. Any contractor / firm are bound to mention rates as per notification No KPPRA/M&E/Esst:/1-5/2016” Above/Below system”.
9. The contractor will deposit 8% Additional Security on estimated cost  with the tender form if he quoted the rate more than 10% below otherwise the bid / tender will be consider as defective.
10. In case the bid becomes a tie the contract shall be decided through a free toss which shall be binding and final.
11. The time limit of each work shall be as per work order issued to successful bidder and the contractor will have to start the work within 15 Days’ time period after the issuance of Work order failing which the work will be cancelled and security/additional security ( if any ) will be forfeited.
12. All federal and provincial duties/stamp duty and taxes including sales tax will be recoverable as per directives of the government issued from time to time.
13. The procuring entity may reject any or all bids after communicating the reasons for rejection at any time prior to the award of contractor.
14. Any addition made in terms & Conditions in the NIT advertised in the newspaper will be implemented as per KPPPRA Rules.
15. The Contractors who offered their bids online but do not sent the hard copies or incomplete/defective documents, will be debarred from tendering process of Directorate General LG & RDD in the future and their case will also be send to the competent forum for blacklisting.
16.  Contractor who quotes their bid more than 20% below must submit rate analysis with tender forms  otherwise their bid will be cancelled.
17. The successful contractor will be bound to receive work order within 10days from the opening date of the tender otherwise their  bid will be cancelled without any prior notice and their security will be forfeited .
18. All biders must be registered with khyber pakhtunkhwa revenue authourity according to rule 37(A)  “All bidders are required to be registered with the khyber pakhtunkhwa revenue authourity established under the khyber pakhtunkhwa Finance act no. XXI of 2013 for works , consulting and non consulting services as listed in schedule of-ii of the act ibid” which is mandatory otherwise their bid will be rejected.
19. Work orders will be issued as per availibilty of fund.

TERMS AND CONDITIONS:

1. Sealed Tender based on MRS-2017 & Contractors followed the newe //provincial Government rules under the Notification NO- SOVI/CMS/KPK/1-13/2016/4264-70 Dated 08-04-2016 keeping in view the mentioned notification the contractors shall quote their rates (ONLINE) as Above/Below
2. Tender forms will be received as per the above schedule  and opening of tender will be at office of Assistant Director Chitral.
3. All the bidding will be through E-bidding system. Tender form and BOQ can be filled and downloaded by the original contractor available on the official website of LGE&RDD, DG Office (www.lgkp.gov.pk) Khyber Pakhtunkhwa after one day of publishing of NIT in newspaper.
4. The contractors are required to fill the tender form and BOQ online and submit a hard copy of the same tender to the office of Assistant Director LG & RDD Chitral. The original and duplicate copies of tendered documents clearly marked as original and duplicate in the name of concerned Nazim VC/NC and Assistant Director LG & RDD Chitral  respectively (sealed in one envelop) must be submitted to the office of Assistant Director, LG&RDD, Chitral. The tender document must reach this office up to fixed date and time as mentioned.   
5. The following documents must be attached with bids:

 (i) Enlistment and Renewal Copy in LGE&RDD Department for the Year 2018-19

            (ii) Photocopy of CNIC

            (iii) Power of Attorney (if applicable).

           (iv) Pakistan Engineering Council (PEC)

6. Tender documents of bidders if found with bogus/false documents will be rejected and their registration shall stands cancelled/blacklisted in addition of forfeiture of earnest money and security amount (if any)
7. No tenders are acceptable through Fax/by hand. Sealed bids sent through registered mail/couriers service should reach up to the specified time and date, and will be opened in presence of bidders/representatives.
8. Any contractor / firm are bound to mention rates as per notification No KPPRA/M&E/Esst:/1-5/2016” Above/Below system”.
9. The contractor will deposit 8% Additional Security on estimated cost  with the tender form if he quoted the rate more than 10% below otherwise the bid / tender will be consider as defective.
10. In case the bid becomes a tie the contract shall be decided through a free toss which shall be binding and final.
11. The time limit of each work shall be as per work order issued to successful bidder and the contractor will have to start the work within 15 Days’ time period after the issuance of Work order failing which the work will be cancelled and security/additional security ( if any ) will be forfeited.
12. All federal and provincial duties/stamp duty and taxes including sales tax will be recoverable as per directives of the government issued from time to time.
13. The procuring entity may reject any or all bids after communicating the reasons for rejection at any time prior to the award of contractor.
14. Any addition made in terms & Conditions in the NIT advertised in the newspaper will be implemented as per KPPPRA Rules.
15. The Contractors who offered their bids online but do not sent the hard copies or incomplete/defective documents, will be debarred from tendering process of Directorate General LG & RDD in the future and their case will also be send to the competent forum for blacklisting.
16.  Contractor who quotes their bid more than 20% below must submit rate analysis with tender forms  otherwise their bid will be cancelled.
17. The successful contractor will be bound to receive work order within 10days from the opening date of the tender otherwise their  bid will be cancelled without any prior notice and their security will be forfeited .
18. All biders must be registered with khyber pakhtunkhwa revenue authourity according to rule 37(A)  “All bidders are required to be registered with the khyber pakhtunkhwa revenue authourity established under the khyber pakhtunkhwa Finance act no. XXI of 2013 for works , consulting and non consulting services as listed in schedule of-ii of the act ibid” which is mandatory otherwise their bid will be rejected